Phototheca Features

Import with intelligence

Local Drives

Import from local drives, USB sticks, cameras, and cell phones. Files on local drives are not moved or copied during the import, so no space is wasted and files remain unchanged.

SD Cards

Import from memory cards. Phototheca knows photos that were imported earlier and doesn’t copy them again — so no duplicates appear on your drive.

NAS and shares

Import from network shares. There is an option to choose whether or not you want to copy or files from network shares. Your home NAS is supported also.

iPhone and iPad

Import from iOS devices. Native import from iOS devices like iPhones and iPads is available. Previously imported files will not be copied again.

RAW files

Phototheca supports multiple RAW camera formats using the advantages of the RAW processing unit. More details are available by the link: RAW in Phototheca

Video files

Phototheca supports multiple video formats, allows us to tag videos with keywords and write descriptions. There are a lot of video formats available to use, including avi, divx, flv, h264, mov, mp4, mpeg, swf, wmv, xvid and others.


An auto-update for previously imported files is available. If Phototheca detects changes in imported files — changes appear inside the application automatically, in a seamless way.

Track folders

Phototheca remembers and constantly tracks all locations with imported photos. When new photos appear in those locations — they can be imported automatically.

Share to everywhere


Share selected photos on Flickr! With Phototheca you can easily upload photos, Albums, and Events into new Sets or Photostream under your Flickr account. You are able to specify a privacy level and the size of uploads as well. And all metadata(EXIF, IPTC, etc.) is preserved on upload also.

Google Photos

With Phototheca you are able to upload selected photos, Albums, and Events to Google Photos. Set up your Google account in one click and start to upload! It’s possible to specify a privacy level and the size of uploads. All metadata(EXIF, IPTC, etc.) is preserved.


Batch photo upload to SmugMug is super easy with Phototheca. Just connect your SmugMug account, and start uploading photos in a minute.


Post new tweets with attached photos within Phototheca. You also can browse through all published tweets in the handy view, open them on the web, or delete them.

Photo tagging and metadata. EXIF, IPTC, XMP

Captions and Metadata

Phototheca imports parts of metadata from EXIF and XMP sections: descriptions, tags (keywords), time stamps, camera models, and orientations. These metadata are used for instant search and filtering later.

Tags and Keywords

Phototheca can read, write, and modify keywords on images. All changes will be written in JPEG files into both IPTC and XMP sections. JPEGs are not re-encoded and image data stays untouched. Read more about Keywords

Photo Descriptions

You can add descriptions to images and albums. Descriptions are stored in IPTC and XMP sections in metadata parts of JPEG files.

Fix time-stamps

For photos with incorrect timestamps due to missed camera setup — this feature helps you to do a batch time shift(correction) for multiple images in one go. Read more Adjust date of photos

Photo browsing and instant search


Instant search across the library. Search works with photo titles, descriptions, keywords, as well as names and dates of albums and events. Without a delay, search results appear immediately when you hit Enter key.


The ultimate all-photos view. Scroll through thousands of photos in a library in one view, where photos are grouped by events and albums, with sorting options applied.


The calendar view has three different layouts. All photos are represented on a calendar’s grid, where you can scroll back and forth and switch between month, a year, or all years’ scales. Read more about Calendar


Timeline — is a chart with bars that shows amounts of photos per specific time frame. With a timeline, it’s possible to change scale and review when and how many photos are being made, and jump directly to every single day. Read more about Timeline

Photo organizing capabilities


Events are groups of photos which represent shots that were taken around the same time and place, like a vacation or birthday. Phototheca assembles photos in events during the import routine and uses specified options to split photos. Read more about Events


Albums are collections of photos that have no time frame. Albums are practically being made manually by a user to collect photos of specific subjects in one place, in case it doesn’t matter when those photos were taken. Read more about Albums

Smart Albums

Smart Album is an automatically populated album based on a set of specified conditions. This is a saved search query. There are 10 properties that can be used for a search and 6 conditions, which can be combined together. Read more about Smart Albums

Live Albums

Live Albums feature. This is used to track the content of folders on drives or network shares. New photos from those folders will appear in a library automatically as they appear in those folders. If those photos have been edited with other applications — all changes will be recognized and appear in a library automatically, even new keywords and tags. Read more about Live Album

Viewing capabilities

Thumbnails size

Instant zoom-in and zoom-out slider for thumbnails view. Bird-eye overview of hundreds of thumbnails from the top or maximized thumbnails size for a detailed look — controlled with the handy slider at any time.

Fullscreen mode

Switch to full-screen mode with a single click and all distractions disappear. Utilize every inch of your display to see more. Browse events and albums; go from picture to picture with photo-stripe with no excessive panels – just your photos.

Dual monitors setup

Dual-view feature. With this feature, you are able to utilize a second display or projector for a constant full-size view of currently highlighted images.  Turn the dual view on\off with a single click.


Run a slideshow easily from anywhere. Basic photo edit capabilities are available while running a slideshow. You can also set up a pause time between the frames to make the show even more relaxed and enjoyable.

Extra features

Duplicates removal

Phototheca detects all duplicates in a photo library and provides the option to remove them and see where duplicates are stored on a disk. Read more about Duplicates detection


This feature allows one to hide photos in password-protected Safes. If you want to keep some photos in your library with no chance of others accidentally spotting them, just move such photos into a safe, protected with a password and photos become invisible in the library.

Export photos

With Phototheca, you can easily export a part of your library into another place. Photos, albums, and events can be exported in any combination.

Email photos

Send photos by email, using various email clients. Phototheca can send photos via Gmail, Outlook(desktop), Windows 10 Mail app, and a default configured mail client. Read more about the Email feature

Ready for Windows 11/10/8/7